Room booking made simple

Reserve rooms.
No back-and-forth.

Meeting Room is a full-featured reservation system — book spaces, manage schedules, track availability, and get email reminders, all in one place.

See it in Action Open the App
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Rooms Managed
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Booking Steps
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Email Reminders
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Conflict-free Scheduling
Capabilities

Everything your team needs to coordinate spaces.

From booking to analytics — a complete room management system built for real organizations.

Multi-Step Room Booking

A guided reservation wizard walks users through selecting a room, date, time, attendees, and purpose — with real-time availability checking at every step.

Step wizardLive availabilityConflict check
Visual Calendar View

See all reservations across all rooms on a shared calendar. Color-coded by room and status, with guest access so anyone can check availability before booking.

Color-codedGuest viewMonth/week
Automated Email Reminders

PHPMailer-powered confirmation and reminder emails sent automatically at booking time and before the meeting. Cron-scheduled for hands-free delivery.

PHPMailerCron jobRSVP links
Analytics Dashboard

Staff can view utilization rates, peak booking hours, most-used rooms, and reservation trends with filterable date ranges and Chart.js visualizations.

Chart.jsDate filtersUtilization %
Staff Dashboard & User Management

Admins can view, approve, reschedule, or cancel any reservation. Manage registered users, toggle access, and monitor all activity from one panel.

Admin panelUser controlStatus toggle
RSVP & Guest Registration

Invitees receive RSVP links via email and can confirm or decline attendance. New users can self-register with email verification and secure password flow.

RSVP linksSelf-registerPassword reset
Interactive Demo

See the system in action.

A live simulation of the room reservation interface — bookings update in real time.

localhost/Meeting_Room/staff_dashboard.html
Main
Dashboard
Calendar
Reservations
Staff
Users
Analytics
Staff User
admin@ahst.org

Staff Dashboard

All systems normal
Total Reservations
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All time
Today's Bookings
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Active today
Pending Review
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Awaiting approval
Active Users
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Registered
Room Availability
Full Calendar →
March 2026
Upcoming
How it Works

Book a room in three steps.

Designed for real organizations — simple for staff, powerful for admins.

1

Check availability

Browse the live calendar or use the booking form to see which rooms are free at your desired time.

2

Fill out the reservation

Enter meeting details, attendee count, purpose, and contact info through the guided multi-step form.

3

Receive confirmation

A confirmation email is sent instantly. A reminder fires automatically before the meeting starts.

4

Staff manages from dashboard

Admins can view all bookings, manage users, review analytics, and handle reschedules or cancellations.

System Stack
PHP Backend
Booking logic, auth, email dispatch
MySQL Database
Reservations, users, rooms, logs
Tailwind CSS
Clean, responsive UI
PHPMailer
Confirmation & reminder emails
Chart.js
Analytics & utilization charts

Ready to book your next meeting?

Check room availability, make a reservation, and get your confirmation — all in under 2 minutes.

Book a Room View Calendar